WMEA Executive Board Meeting Minutes
May 2, 2015
Call to Order
President Chad Rose called the meeting to order at 10:14 a.m. with the following members present: Chad Rose, President; Brent Rose, President-Elect; Tanya Severson, Secretary; Dan Holroyd, Past President; Kevin Blackwell, Secondary Vice-President; Beth Kean (Incoming), Choir Vice-President; Joann Stevens, Band Vice-President; Jim Przygocki (Incoming), Orchestra Vice-President; Weston Lamb (Incoming), South Big Horn Basin District President; Wade French, North Big Horn District President; Ashley Lecholat, Northeast District President; Jesse Willie, Southwest District President; Carisa Thomas, Southeast District President; Andrew Salzman, MIOSM Chair; Leesa Kulhmann, In-Ovations Chair; Lila Kennah, Membership Chair; Kurt Gilbert, Industry Chair; Holly Dalrymple, Research Chair; Sandy Steele, Windsong Editor; Sandy Steele, Executive Director.
Approval of Agenda
It was moved and seconded to approve the agenda. The motion carried.
Approval of Minutes
It was moved and seconded to accept the minutes. The motion carried.
Board Member Information
- Presentation was given to new board members by the Past-President about the responsibilities of the WMEA board and each of its members.
- Reports were submitted by the President, President-Elect, Past President, Band Vice-President, Orchestra Vice-President, Choir Vice-President, Elementary Vice-President, Secondary Vice-President, Innovations Chair, South Big Horn District President, Advocacy Chair, Marching Band Chair, MIOSM Chair, North Big Horn Basin President, North Platte District President, Northeast District President, Retirement Chairs, Southeast District President, Southwest District President, Teacher Education Chair, Wyoming Jazz Educators President, Technology Chair, Music Industry Chair, Windsong Editor
- It was moved and seconded that the music educators directory be on the members only part of the website and that it be listed by school with phone numbers, institutions and an opt in email address. The motion carried.
- It was moved and seconded to keep the fall and conference issues the same and sent to everyone, and have a trimmed down issue in the spring. Discussion followed. The motion carried.
Executive Director’s Report
- It was moved and seconded to accept the Executive Director’s report. The motion carried.
- It was moved and seconded to accept the proposed budget. The motion carried.
- All-State Cheyenne 2016
- All State will be held at South High School in Cheyenne, Wyoming.
- Sean Ambrose is the host site chair.
- The conference hotel is Little America.
- Gino Hernandez will be the head of facilities.
- Festival Committee Report
- Brent discussed the data collection from the festival committee. The data presented from the committee has made the board more aware of the various issues within the state in relation to state and district festivals. The board will continue to work on finding solutions for future state and district festivals.
- Website Status Update
- Sandy Steele reported the status of the new website, discussion followed.
- All-State 2016
- The 2016 All-State Conference will be held in Cheyenne, Wyoming.
- Approval of the 2015 Fiscal Budget
- It was moved and seconded to confirm the approval of the 2015 fiscal budget.
- Collegiate Advocacy Summit and Hill Day
- It was moved and seconded to send Stephen Wadsack to the Collegiate Advocacy Summit. The motion carried.
- It was moved and seconded to move Farson-Eden to the South Big Horn Basin District. The motion carried.
- Green River Recording Site
- Discussed the issues that Green River has as a recording site and the advantages of adding an additional recording site in Evanston.
- It was moved and seconded to table the discussion of adding an additional site to help alleviate issues occurring at the Green River site, until we have an individual from Evanston who volunteers to be the site chair. The motion carried.
- Discussion continued after the previous motion about adding an additional site. It was discussed to add Lyman as an audition site instead of Evanston.
- It was moved and seconded that Lyman will be added as a new audition taping site with Chuck Brumbaugh as the site chair. The motion carried.
- Internal Audit
- Internal audit will be on August 4th 2015 and the members included in the audit will be President-Elect Brent Rose, Past-President Dan Holroyd, Elementary VP Jacie Schumacher, and Executive Director and Windsong Editor Sandy Steele.
- Honorarium Contract
- Discussed changes needed in the wording contained in the Honorarium Contract which may lead to financial issues.
- It was moved and seconded that the wording on the contract be changed to “Honorarium contracts may be offered to headliner clinicians in up to the four strands, Band, Orchestra, Choir and Elementary, and one additional from In-Ovations, Collegiate, Technology and Jazz as decided by the Elementary, Secondary, and In-Ovations Vice Presidents.” Discussion followed. The motion carried.
- Discussed issues with the wording concerning the pay given to clinicians and that it does not include a minimum.
- It was moved and seconded to change the wording to “Beginning with the 2016 conference, offer $150 per session minimum with a maximum offer of $250 per session, for headliner clinicians, with a limit of $750 per day.” The motion carried.
- It was moved and seconded to strike the language “Pay the cost of flights, in advance, for clinicians who request this reimbursement.” The motion carried.
- Rock Springs All State Site
- President Chad Rose discussed Rock Springs would be a possible host site for future All-State Conferences. The WMEA Board will need a letter from the superintendent and principal stating their interest in hosting the All-State Conference before voting on putting Rock Springs back in the rotation as an All-State hosting site
- 2015 WMEA Annual Membership Survey
- Discussed survey results from the survey including results on Breezetune, the tri-fold brochure and Guidebook.
- Executive Committee- Additional Member
- Discussed needing an additional member to the WMEA Executive Committee.
- It was moved and seconded to add the Secondary VP to the Executive Committee and strike the voting privileges by the Executive Director.
- Outstanding Senior Award
- It was moved and seconded to add that we award each senior winner $50 on behalf of WMEA.
- Reward Nominees
- It was discussed that retiring teachers can receive awards but not teachers who move out of a district. This discussion was in reference to the Up and Coming Music Educator of the Year and the Wyoming Music Educator of the Year Award.
- It was moved and seconded to change the language to “Any WMEA member who is currently teaching and has not previously received the award is eligible. Nominees must have taught six years or less and be a current music educator from any level in a school, college or university in Wyoming at the time of the award.” The motion carried.
- It was moved and seconded to change the language to “Any WMEA member who is currently teaching and has not previously receive the award is eligible. Nominees must have taught seven years or more and be a current music educator from any level in a school, college or university in Wyoming with the exception of retirees. Members of the elected Executive Board are not eligible at the time of the award.” The motion carried.
- Proxy Attendance
- It was moved and to allow proxy attendance for appointed positions at all board meetings. The motion carried. This was the first reading.
- Site Chairs
- Discussed the site chairs for each recording sites and updated the information of each site chair.
- Discussed STEAM
- Andrew Salzman MIOSM Chair, wanted to know if there are any districts in the state who are following through with STEAM education. Andrew will also put the information he finds on the listserv.
- Retiree Award
- Carisa has awards to give for Worland, Douglas and Ten Sleep
Proposed Meeting Schedule for Next Year
- September 12, 2015 in Casper, Wyoming at the WHSAA office.
- January 17, 2016 at 2:00 p.m. in Cheyenne, Wyoming
- June 4, 2016 at 10:00 a.m. in Casper, Wyoming
- Discussion that the constitution reads that the meeting is actually the second weekend in May. Discussion followed about moving the spring meeting from June back to the second weekend in May.
- It was moved and seconded to keep the September and January meetings dates and to change the June date to May 14, 2016 in Casper, Wyoming at 10:00 a.m.
It was moved and seconded to adjourn and the meeting was adjourned at 1:49 p.m.
(s) Tanya Severson